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As an institution that is open to new ideas and modern solutions, the University of Social Sciences and Humanities evolves for its students, faculty and administrative staff. On the 20th of August, 2013, SWPS will launch a new mail system powered by Google. The new Google mail system provides modern and practical solutions already available at universities worldwide, i.e. video calls, shared documents, and group calendars.
The new e-mail service will render work in the academic environment easier and more efficient thanks to higher capacity, smoother connection with mobile devices and more powerful antivirus and antispam protection. Below, you will find a discussion of new functionalities provided by Google and answers to frequently asked questions. Should you have any questions, please contact the IT department via email or phone.
Please use short version of email address eg: email@example.com
The new e-mail address and login will be exactly the same as before: firstname.lastname@example.org, email@example.com or firstname.lastname@example.org.
A typical email account will expand 50 times on average. Every student, lecturer or SWPS staff member will receive 30 GB of space in their mailboxes and Google Drive.
You can download your e-mail on your phone or tablet. You will find guidelines how to do it at the bottom of the page.
Working offline is possible with Google Chrome and an appropriate plugin.
Google uses effective tools that provide efficient spam recognition and powerful antivirus protection.
In order to import your e-mails from the old service, you will need to install a synchronization application and use the new functionalities. For more information on the programme configuration go to Help.
How to use Outlook or Thunderbird? You will find the answers below.
The new e-mail service is equipped with the Calendar, which can be accessed from any device, whether it is an office computer, a home computer, a phone or a tablet.
You can invite other people to events in your Calendar.
It is possible to grant varying permissions for specific users to have access and see particular events in the Calendar, as well as to make changes to the Calendar.
Live chats with up to 15 people are a solution for those who need to discuss or consult something in a group. Those who have a webcam connected are visible to the participants of the live chat. Those who have a microphone connected can participate in a discussion. Additionally, you can include work live on shared documents, e.g. in GoogleDocs. This solution was tested in SWPS. It works fine, but requires getting accustomed to it.
Live broadcasting is a solution for those who want to reach an unlimited number of users through the Internet with their speech or live lecture.
Note: Public live broadcast is available to all Internet users; it is not possible to limit access to a selected group. After the live broadcast is over, a recording appears on Youtube and Google+ with a possibility to limit access to it manually.
Broadcasting a lecture live IN PUBLIC requires the lecturer’s agreement.
Broadcasting a meeting live IN PUBLIC requires agreements from all of its participants.
Anyone can create their own site without knowledge of programming techniques.
Access to the vast store of applications from Google Apps package, e.g. for writing a blog or using Google Scholar.
Using the Sites, it is worthwhile knowing whom you have shared your materials with.
The university expands into new technological capabilities. The most conspicuous change will be the e-mail service; however, what will significantly influence the quality of work and study is the provision of new functionalities, which will support work of many students, teachers and staff.
The new e-mail service will be available from 20 Aug 2013.
Usually SWPS mailbox users have a couple of e-mail aliases including either their full first name or the first name initial (email@example.com and firstname.lastname@example.org). You have to log in using the shorter alias, i.e. email@example.com. If you still cannot log in, please contact our IT Department.
Yes. You can be notified about the incoming mail in two ways:
Yes, it is still possible. Remember, however, that when using mail programs other than the mail application available on Google Chrome, you lose some functionalities of the new e-mail service, e.g. chat or message threads.
After 20 Aug 2013, it is enough to go to archiwum.swps.edu.pl and provide the following data:
Once you are logged into this page, you will be able to view your old messages and use all old mail functionalities. The old mail service will be available for one year, through 20 Aug 2014. A link to the old mail service will be available in the new service as well.
We encourage you to review your mailbox content prior to moving it. It may not be necessary to move all e-mails.
You can do that in the following ways:
And send the selected e-mails to your e-mail address: firstname.lastname@example.org.